Email Migration Service vs Email Migration Tool: What You Need to Know

Email migration services provide a hassle-free way to transfer your mailbox from one platform to another. But are they the best choice for everyone?

 . Email Migration Tools  . Email Migration Service vs Email Migration Tool: What You Need to Know

Moving an entire mailbox to a new platform is a daunting task, but email migration services aim to simplify the process for you. However, is using an email migration service always the best choice, or are you better off using an email migration tool?

➡️ In this article, we’ll explore both options so you can decide which is the best fit for your specific needs and budget.

Email Migration Service vs Email Migration Tool


  • This article explores the pros and cons of using an email migration service versus an email migration tool for transferring your email data between platforms.

  • Email migration services offer convenience and expertise but come with costs, privacy risks, and potential compliance issues.

  • Email migration tools like MailJerry provide a more budget-friendly and hands-on approach, giving users full control over their data.

  • The decision between these two options depends on your specific needs, tech comfort level, and budget considerations.

What Is an Email Migration Service?

An email migration service is a specialized service whose purpose is to help you move your email data from one platform to another.

➡️  Example: An email migration service can help a small business or home user move from a basic email provider to something more sophisticated like Outlook in Microsoft 365 or Gmail in Google Workspace.

The demand for email migration services is driven in large part by the constantly evolving landscape of email platforms. As technology advances, older email systems can become outdated, lacking essential features and security mechanisms present in newer offerings.

⚠️ At the same time, moving between two email platforms isn’t as straightforward as it might seem. To achieve the desired results, the process requires the correct execution because it’s necessary to transfer messages, including drafts and sent objects, without losing data, encountering significant downtime, creating duplicates, or compromising security.

Types of Email Migration Services:

Email migration services come in many flavors, each targeting a different group of users:

Specialized Email Migration Companies:

Dedicated solely to email migration, these companies have honed their expertise to offer a streamlined, efficient process for transferring your email data. Some support a wide range of email platforms and configurations, while others focus exclusively on Microsoft 365 email migrations or Google Workspace email migrations.

Hosting providers:

Many hosting providers offer email migration services as part of a broader package of services, which commonly include professional email hosting. Sometimes, the migration process is self-assisted, where they provide you with the tools and guides to carry out the migration yourself. However, higher-end hosting plans often come with personalized assistance where a technician will handle the migration for you.

Independent Freelancers:

Upwork, Fiverr, and other freelancing websites often have individuals who specialize in email migration services. They typically work on a project-to-project basis, providing tailored services that range from migrating a few mailboxes to transitioning entire email systems for small businesses.

➡️  As you can see, when it comes to email migration services, one size definitely doesn’t fit all. What’s more, you always have the option to migrate email messages on your own. By familiarizing yourself with the pros and cons of using an email migration service, you can know for sure if it’s the right choice for you, and that’s what the next section of this article is all about.

Pros & Cons:
Using an Email Migration Service

Thinking of moving your emails from one platform to another? Email migration services can help. But is it the right choice for you?

➡️ Let’s break down the good and the not-so-good aspects of using these services to make your decision easier.

Pros of Using an Email Migration Service:

Let’s start by listing the most compelling reasons to consider an email migration service for your next big move:

✅  Fully Managed Process:

One of the strongest appeals of using an email migration service is the turnkey nature of the process. You hand over the proverbial keys to the experts, who take care of everything from assessing your current email setup to implementing the migration and testing the results.

✅  Migration Speed:

When time is money, speed is crucial. A professional email migration service leverages specialized tools and a skilled team to expedite the transition and make it possible for you to continue your work without missing a beat.

✅  Post-Migration Support:

The best email migration services don’t just wash their hands of you once the migration is complete. They offer robust post-migration support to ensure that everything is running smoothly on your new platform.

Cons of Using an Email Migration Service:

Now that we’ve covered the advantages of using an email migration service, it’s time for us to go over its drawbacks, which are:

👎 Migration Cost:

One of the most obvious downsides is the cost involved. While you’re essentially paying for convenience and expertise, it can be a considerable investment, especially for smaller businesses or individual users who might not have a large budget set aside for IT services.

👎 Privacy Concerns:

Handing over your email data to a third party always comes with some risk to your privacy. Even though most reputable email migration services have stringent data protection policies, there’s always a chance that sensitive information could be mishandled or intentionally leaked by a malicious employee.

👎 Regulatory Compliance:

Depending on your industry, there could be specific legal regulations you must adhere to regarding data storage and transfer. The problem is that most email migration services may not be fully aware of or equipped to handle the nuanced regulations that you must meet.

👎 Lack of Control:

Using an email migration service means giving up a certain degree of control over your data and the migration process itself. While this could free you up to focus on other things, it also means you’re relying on someone else to get it right, and their mistake could become your problem.

Email Migration Services:

If you’re feeling discouraged by the cons of using an email migration service – be it the cost, privacy concerns, or compliance issues – then we have good news for you: An alternative to using an email migration service does exist.

Email migration tools let you fully manage the email migration process yourself. With these tools, you are 100% in control and can time your email migration as desired without relying on third parties. This also means that no one else has access to your personal or sensitive information.

Best of all, email migration tools are always much more affordable than a full-service email migration. This makes them a great choice for small businesses or individuals on a budget.

So if cost, privacy, compliance, or control are your main concerns, email migration tools offer a compelling alternative.

How to Perform Email Migration Using MailJerry:

One email migration tool worth considering is MailJerry. Used by users from around the world to perform almost 1,000 migrations every single day, MailJerry is a trusted and reliable solution that stands out with its ease of use combined with powerful capabilities.

✅  Data security is a cornerstone of MailJerry’s service, prioritizing your privacy throughout the migration process.

✅ With end-to-end data encryption, your emails remain strictly private, giving you peace of mind.

✅ The platform does not store any of your personal information, ensuring that your data is directly transferred between email accounts without any risk of compromise.

Whether you are looking to transfer emails to or from Gmail, Microsoft Outlook, Yahoo Mail, or any IMAP accounts, the tool has got you covered. It even comes with preset settings for a wide range of providers, meaning you won’t have to fumble with mail server addresses or port settings.

Here’s an example of how to perform an email migration using MailJerry:

  1. Visit MailJerry’s website and click the “Start Migration” button.

  2. Provide your current email address and click “Proceed.”

  3. Click the “Start Your Migration!” button.

  4. Open the “Account Type” dropdown menu in the “Existing Address” column, select your email provider, and enter your username and password.
IMAP to IMAP Migration: Add Credentials
  1. Do the same in the “New Address” column and then click “Check Settings.”

  2. Review all settings and, once you’re confident everything is set up correctly, click “Start Migration.”

  3. Monitor the status and progress of your email migration from MailJerry’s intuitive dashboard.

💡  For more in-depth guidance on how to use MailJerry for your email migration needs, you can visit the MailJerry blog, which offers a plethora of detailed tutorials.


➡️ The choice between using an email migration service and using an email migration tool largely depends on your specific needs, technical expertise, and budget constraints.

➡️  While an email migration service offers a hands-off, expert-managed process, it can be expensive and may raise concerns about privacy and compliance.

✅ On the other hand, email migration tools like MailJerry provide a cost-effective, secure, and user-friendly solution for those willing to take the reins.

Frequent Questions

Are email migration services safe?

Depending on the email migration service, the process can be very safe or unsafe. Larger, reputable providers generally offer a secure experience, as they use specialized tools and experienced teams to ensure a smooth transfer of your email data. However, they may come at a higher cost. Smaller providers, on the other hand, may not have the same level of security measures in place and could potentially neglect privacy concerns, including the possibility of reading your emails.

Can I perform a Microsoft 365 migration by myself?

Absolutely, you can perform a Microsoft 365 migration by yourself, especially with the help of easy-to-use tools like MailJerry. Such tools guide you through the migration process with preset settings for popular email services like Microsoft 365.

Is it possible to lose emails when using an email migration tool?

While there’s always some level of risk involved in data migration, the best email migration tools are designed to minimize that risk. For instance, MailJerry offers a guided migration process that helps to eliminate the risk of data loss with its straightforward nature and by ensuring that all your emails are accounted for during the transfer.